Welcome to the Baltic22 EAU Baltic Meeting abstract submission
Thank you for your interest.
Abstract submission is closed.
Help / Rules
Rules for online abstract submission:
Before entering the abstract submission system you are requested to carefully read the following rules.
After having read the rules press I AGREE.
(These rules will remain available to you on the right side of the submission page)
- By accessing and/or using this online submission system you agree (also on behalf of co-authors) to the rules as set out below.
- Only abstracts submitted through this official online submission system will be considered.
- Abstracts must be submitted in English. This applies also to the title, text body and author affiliations.
- Authors may submit more than one abstract but are asked to exercise reasonable restraint.
- Please note that transfer of copyright applies to all material submitted through this online system.
Among the accepted abstracts, 6 will be accepted as best abstracts.
Copyright & Publication
The accepted abstracts of Baltic22 are going to be published online in the Baltic resource centre, in the EAU association app and as an online supplement by Elsevier on European Urology Open Science. If you do not want your abstract(s) published online please send an e-mail to email@example.com before 2 May 2022.
Copyright of the abstract(s) is assigned to the European Association of Urology and any conflicts with any other scientific association will be the sole responsibility of the author(s).
We recommend using Google Chrome (latest version) for the best experience.
The size of the abstract is limited to 3,000 characters (this includes title, body of abstract, spaces, tables and images). The submission programme will automatically calculate the size of your abstract and will not allow submissions that do not fit in the size requirements.
Every image counts for 500 characters and only jpg files can be uploaded (no pdf or other files). For readability you are advised to make tables with the "insert table" tool and not upload this as an image.
- The title should clearly define the topic.
- There is no maximum length for the title, but the characters in the title are included in your total character count.
- The first letter of the title will automatically begin with a capital letter.
- Standard abbreviations may be used as follows: On first use spell out the full term and follow with the abbreviation in parentheses.
- Do NOT identify your institution in the title.
- Do NOT type the abstract title in capital letters.
- Do NOT end the title with a period.
Each quoted author should have contributed substantially to the represented work in terms of conceptual design or analysis, writing of the article and final approval of the article in order to take public responsibility for the content.
Provide the full last name and first names of all authors, omitting any titles, degrees and institutional affiliations. Please check that for authors from the same institution the name of the institution is written in the exact same way to avoid the creation of extra affiliations, which are in fact identical.
During the upload procedure, you can indicate who the presenting author will be, and this information can also be edited afterwards.
Each abstract is anonymously reviewed by at least 3 reviewers. Reviewers will give scores from 1 to 4 points, taking into consideration the following criteria: Originality, priority, quality of research methodology and data.
A topic has to be selected from the drop-down menu. For review of the abstract, it is of vital importance that the correct topic is chosen. Of note is that the final option (topic 21 "Unclassified and miscellaneous") should only be selected in case all other options are completely inappropriate.
Type the name of the Institution, Department, City and Country. If co-authors are from the same institution, the programme will automatically copy all information into the next boxes, so that you do not have to retype all information. If co-authors are not from the same institution you can edit each box accordingly. Please make sure that the institution, department and city are written in English. The system allows authors to have only one affiliation, so in case someone works in different institutions, please indicate the main work place.
Body of the abstract
State the objective of the study, describe the material and methods, summarize the results presenting sufficient details to support the conclusions reached (it is not acceptable to state: “The results will be discussed”). Use numbers to indicate values (i.e. "6" instead of "six") and only very well known abbreviations e.g., ml, kg, MRI… If you must use other abbreviations, you must explain the first time it appears.
The following headings have already been formatted for you and should not be entered in the text fields again:
-Introduction & objectives
-Materials & methods
After you have inserted all data for your abstract submission a preview will show on your screen. Please verify that your abstract submission is correct and read this preview carefully (including author information). Keep a print for your own records.
It is the responsibility of the submitting author to ensure the abstract is in perfect order with no errors in spelling or grammar, as revisions will not be accepted. Abstracts will not be corrected.
Abstract bodies will be published as submitted, except for a simple English spelling check. You will be able to edit the abstract until the submission deadline. After submission there is no possibility to edit the abstract text anymore.
Deadline for abstract submission is 4 April 2022, 23.59 CET.
To avoid that your abstract cannot be submitted due to technical difficulties, computer problems or other reasons, you are advised to submit your abstract in time. There is no possibility for late-breaking abstracts.
The abstracts will be anonymously reviewed and sessions are composed. The outcome of the abstract selection will be send to you by e-mail before 27 April 2022. You will receive a notification by email indicating the exact date.
Cancellation, withdrawal, or name changes
Cancellation, withdrawal or name changes should be notified 0,5 months prior to the congress, please send an email before 2 May 2022 to firstname.lastname@example.org
Any human experimentation that has been conducted with respect to the submitted abstract(s), should have been conducted according to the protocol approved by the institutional or local committee on ethics in human investigation; or, if no such committee exists, the works should have been conducted in accordance with the principles of the Declaration of Helsinki of World Medical Association.
- Make sure to follow the general submission rules mentioned above.
- Each video should be accompanied by an abstract. Abstracts, as well as the video files, can only be submitted online.
- All videos submitted must be in the final format. Hence, they must include the exact title and all author’s names at the start or end of your video.
- Duration: The video can have a maximum length of 7 minutes.
- Size and format: All formats are accepted, however, MP4 is the preferred format. Maximum file size 1Gb. Submission of 3D videos is not allowed and will not be considered.
- Videos should be self-explanatory, by voice-over (English), clear text and/or graphics and music (identification of institution, surgeons etc. is not allowed).
- All submitted videos will be reviewed initially for audio/visual clarity and quality.
- Submission via e-mail after the deadline is not possible.
- Please wait with closing your submission until the video upload is done (indicated on the submission page).
In the exceptional case that this is not possible you can send the video file by a down- and upload service like WeTransfer to email@example.com.
Please indicate the ID number of the abstract in your message.
Recommended requirements for video upload
- Resolution HD ( 1280x720 pixels ) or higher
- Frame rate higher than 25fps.
- Pixel aspect 16:9
- Bitrate higher than 6Mbps.
- Audio stream: Stereo, 48000 Hz or better ( AAC, DTS, Dolby 5.1 )
- Video container: MPEG-4 ( MP4 or MKV )
- For tips on how to export a video from editing software, visit Vimeo's reference guide for exporting sequences from various different software vendors at https://vimeo.com/help/compres....
- Vimeo might have some performance issues close to submission deadline. If so, you can send the video to firstname.lastname@example.org using WeTransfer. Please mention the abstract ID number when uploading.
Videos that are accepted for presentation will be included in the poster sessions.
Submitting an abstract in 7 steps:
The online abstract submission programme will lead you through every step when you submit your abstract. After every step you must press the 'Continue to...' button. If you are not allowed to proceed to the next step, this means you have forgotten to fill out specific requested data. The missing data will be indicated in red. The programme will not go to the next step until you have entered all the requested information! However, you can always leave the abstract submission by using the “save abstract” option. Your abstract will have the status “pending” and you can continue with the submission at a later stage.
(This explanation on the 7 submission steps will remain available to you on the right side of the submission page under "Help")
Step 1 - Submitter
Here you can enter your own details, as abstract submitter. You can change your personal details in your profile on MyEAU.
Press Continue to General Information when you are finished.
Step 2 - General Information
Enter the abstract title in lower case letters, only using capitals for the first letter of the abstract title, the first letter after a colon and for abbreviations. Choose a topic from the drop-down box. Indicate the preferred type of presentation. In case you select Video you have to upload your video, indicate the length/ duration of the video in minutes, indicate the media/ production year.
Press Continue to Presenting Author when you are finished.
Step 3 - Presenting Author
Choose here whether you or someone else will present the abstract. You can always change this information later on if needed. Select the correct address of the presenting author for this abstract. In case the address is not in the list you can change the address. In case the presenting author is someone else you can search the database for the right person using their name, e-mail address or member id number. If you are not able to find the right person, make sure you have used all filters (separately). Are you absolutely sure that the person is not in the database? You can then add a new relation to our database. In case his/her work address is not in the list, you can add a new address for the presenting author as well.
Press Continue to Co-Authors when you are finished.
Step 4 – Co-Authors
Enter the required information about the co-author(s). You can select “Use company from selected author above” button if the co-author works for the same company/ institution. You can also select another company/ institution. In this case you have to fill out the correct information of the author's company/ institution. For each author you must select the main workplace. It is not possible for authors to have more than one company/ institution.
You can add as many new authors as you want. The order of authors can easily be changed by selecting the author and dragging the icon under ‘Order’ to the correct position. On the right side of your screen you will have an overview of all included authors. You also have the possibility to add a study group, via the button located next to the “add author” button.
Press Continue to Abstract Body when you are finished.
Step 5 - Abstract Body
Enter or copy/paste your abstract text under the provided headings (Introduction & Objectives, Materials & Methods, Results, and Conclusions). If you have no text to enter in a particular box, tick the box: 'No text for.....'. You can also insert an image or draw a table.
The size of the abstract is limited to 3,000 characters (this includes title, body of abstract, spaces, periods, tables and images). Each image counts for 500 characters. You can check the counter on the right side of your screen.
To insert an image use the “tree” icon. Only JPG files can be inserted. Browse to your image, select your image and click 'upload', select your image in the list of uploaded images and click on 'insert'. To resize your image, please click on ‘Appearance’ and adjust the dimensions.
Please note, upload of only 1 image is allowed and a collage of multiple images is NOT allowed.
Press Continue to Questions when you are finished.
Step 6 - Questions
Please answer every question on this page. Note that if you answer the first 2 questions, which concern financial support and data handled by companies, with "yes", the information will be shared with reviewers and may be published later.
All sources of financial support (including government grants) or companies which handled the data must be filled out in the designated question during the submission procedure (and not in the abstract text). All grant funding agencies and/or company abbreviations should be spelled out. This information will be published with the full body abstract, wherever it is reproduced on EAU’s publications, channels or online.
Press Continue to Preview when you are finished.
Step 7 - Preview
The programme will show you the abstract as you have entered it as a preview. By making a print-out you can see how it will be published. Carefully read through all the details to make sure that everything is submitted correctly. In case you wish to make any changes, you can go Back via the grey button on the bottom, or by clicking one of the steps at the top. You can keep a print-out for your own records, by clicking on the print preview button or by saving the PDF you will receive in the confirmation e-mail when submitting.
You can then either choose “Submit this abstract” to submit the abstract to the congress office, or you can press “Save now” in case you wish to save your abstract and submit it at a later stage. When your abstract is submitted, it remains possible to edit the abstract until the deadline. But please make sure the abstract has the status “submitted” at the time of the deadline. A confirmation will be sent by e-mail. If you do not receive this confirmation please contact the Abstract department via the contact details at the bottom of the page.
In case of any problems regarding your abstract submission, please do not hesitate to contact us (see contact details at the bottom of the page).
I cannot submit my abstract. What can be wrong?
Your abstract probably exceeds 3,000 characters. Please check the counter on the right side of your screen in the 'Abstract Body'-step and if necessary reduce the number of characters.